Case Studies
Ball Associates work with a wide variety of clients on all types of events. Here
we provide a small sample of case studies for you to review. However please do not
hesitate to call us with your specific criteria and we will be delighted to discuss
our understanding of your requirements and our previous experience in this area.
Technology Client
Event: Two Kick Off Events running back to back
Venue: Celtic Manor Hotel, Newport
Number of delegates: 750/500
Ball Associates were responsible for the delivery of the entire programme strategy,
for these two sales kick off meetings. This included; sourcing the venue, all of
the onsite logistics and management to include; travel, accommodation, registration,
badging and on-site management of the venue; provision of the entertainment
and theming of the Gala Dinners as well as sourcing and contracting the team building activities
for both groups.
Banking Client
Event: Three Day Conference
Venue: The Landmark Hotel, London
Number of delegates:800
Ball Associates were responsible for the management of the registration process
at this event to include; set up and delivery of the registration area, design
and supply security coded badges, scanning of all delegates into and out of each
business session, full on site and post event analysis of the delegates' movements
and the meeting sessions attended.
Reinsurance Client
Event: Launch Event at an International Conference
Venue: The Hotel de Paris, Monte Carlo
Number of delegates: 800
Ball Associates were responsible for the creation and development of the theming for
this key event. Delivery of design, production and logistics, in addition to the
on site management of the entire event, reporting directly to the client's Executive
Management Board. Full venue management including additional meeting requirements,
all catering management and breakdown, delegate management, transportation and logistics
for three different venues.
Telecommunications Client
Event: Launch of a new Entertainments Venue
Venue: The O2, London
Number of delegates: 17,000
Ball Associates were responsible for managing the registration, travel and accommodation
requirements for this event. Invited guests were travelling by air, road and
rail to attend this fantastic event and required a mixture of group and individual
travel. Accomodation in and around London was supplied for those travelling from
further afield and was matched with the most appropriate form of transport.
Full joining instructions were created and delivered to each guest. On-site management
included the manning of a 24 hour helpline as well as running the Box Office.
Fund Raising Dinner
Event: Black Tie Fund Raising Dinner
Venue: Leadenhall Market, London
Number of guests: 600
Ball Associates were responsible for the creation and development of the event to
transform Leadenhall Market into a spectacular venue for this Fundraising Dinner
Dance. The evening consisted of pre-dinner drinks followed by a seated meal with
auctions and entertainment running throughout. We managed to raise just under £100,000
for the Charities associated to the event. A great success for all our committee
and all our sponsors.
Production Client
Event: Annual Awards Lunch
Venue: Alexandra Palace, London
Number of delegates: 1,000
Ball Associates were responsible for running the on site front of house and badging
for this annual event. Guests arrived for pre-luncheon drinks which were followed
by an awards lunch. Staff were on hand to assist guests throughout the event and
post event analysis was provided on guest attendance and overall feedback on
the event.
IT Client
Event: Annual Sales Meeting
Venue: Congress Centre, Barcelona
Number of delegates: 600
Ball Associates were responsible for the website registration and collection of
event fees for this global conference. Delegates were split between four
hotels in the local area and every evening an offsite dinner took place. During
the event we managed the on-site registration and delegate management which
included handing out delegate packs ad badges and the continuation of collection
of fees. Full reconciliation and invoicing was provided including post event analysis.